Writing official letters is different from writing a personal letter. In official letters there are several conditions that must be followed. In addition, in terms of the use of official letter language using standard and effective language. You may have received an invitation letter from a particular organization or institution, which if we pay attention in the letter, the letter number, the letter, and the use of the official language are included. Well, if there is a letter with such features, it can be ascertained that the letter is an official letter.
Before we come to the sample official letter, let’s get acquainted with an official letter first. The letter actually has two types, namely an informal letter and an official letter.
Is that an official letter? An official letter is a letter made by an agency, organization or certain company institution that is addressed to someone or certain other institutions.
The following is the form and how to write a good and correct official letter
- Letterhead
In the letterhead the following identity is stated:
Name of agency or institution.
Symbol or logo of an agency or institution.
Address.
Mail code.
Phone number; fax number.
Postal code.
- Date of Letter
- Reference number
Every official letter that comes out is usually numbered, this is called a verbal number. How to give and write numbers vary according to the interests of each of the companies or agencies. The letter number is written to the left, parallel to the date of the letter
- Attachment
Letter attachments are documents that are included in the letter, because they are related to the contents of the letter. The included documents vary according to their relevance to the contents of the letter
- Subject Line
In official letters, it should always be included the points or core in the letter, the case disscussed in the letter
- Address
- Salutation
- Body Of the Letter
- Complimentary Closing
The closing of the letter is a conclusion that functions as the key to the contents of the letter. Generally contains a thank you for all the things stated in the contents of the letter.
- Signature and Name
- Copy of the Letter
Copies are letters that are sent to other parties related to the contents of the letter.
That’s what I can share for this month, May it be useful for us
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